The following are the required points in the project proposal summary. Suggestions/Questions most welcome (especially from the Project Co-ordinators):

• Project Name
• NGO Name
• Beneficiaries
• Category
• Small (very small, might be 3-4 lines) description
• Current funding, if any
• Budget proposed

About the organization to be funded:

1. Name of the organization and type (NGO, etc.)
2. Objective of the organization
3. When did the organization start?
4. Is it registered?
5. Does the NGO have FCRA clearance?
6. Where is the head quarters located?
7. How many branches does the NGO have?
8. Who heads the organization?
9. Qualifications of that person and other profession?
10. What is its member strength?
11. How are members chosen?
12. Qualifications required for membership?
13. Type of beneficiaries, i.e. children, old people, etc. the NGO involves, in general.
14. Types of projects undertaken
15. List and a small description of projects undertaken so far
16. Success of previous projects
17. Other agencies/organizations associated with this organization (in the past, and for which projects)
18. Has the organization received any support from government received in the past, If so, give a brief description
    of project and amount received.
19. Support from any other agency received, If so, give a brief description of project and amount received.
20. Look into the audit report to understand the lines under which money has been spent in the previous projects.
21. Evaluate based on newspaper clips or photographs attached (if any)
22. Why & how did the organization approach AID?
23. Has AID supported this organization before? If so what was the amount released and is it worth aiding again?

About the present project (to be funded):

1. Objective and goal of the project
2. Reason for undertaking the project
3. Estimated duration of the project
4. Estimated starting date
5. Estimated total cost
6. Geographical location where the project will be executed
7. Why is that place chosen?
8. No. of villages covered (if villages)
9. Population of each village
10. Total number of people participating (beneficiaries) in the project (including all the programs) - project specific data.
11. Are there any paid employees? If so, how many?
12. Who will be paying the employees?
13. Number of paid employees, whose pay is included in the funds AID is requested for?
14. How are employees/ volunteers chosen?
15. How many volunteers are involved in the project? (class of volunteers - are they students, or from a social
    service organization?)
16. Any training given to the workers (people conducting the project)? If so, specify training and where was it conducted,
    how many participated & who funded?
17. Education level of employees/volunteers
18. Is the project receiving any support from govt. or panchayat
19. Are there any other agencies supporting the project
20. Has the NGO approached any other agencies
21. Description of programs included in the project
22. Time duration for each program
23. Relevance of each program to the project
24. Break up of budget for each program - are all calculations and budget break up clear?
25. What is the strength and type of target audience for each program (children, women etc.)?
26. Other sources of income to the beneficiaries (in case they have a side business)
27. Literacy and income level of the beneficiaries
28. What are the results expected at the end of each program and how will the project help, socially and financially
29. What are the possible objections to the project from society?
30. How can the objections be tackled?
31. Has the project already started? If so, what is the level of completion
32. Any schools/ colleges/ companies in the vicinity of the project area? Are they being involved in the project?
33. When did the organization contact AID? When was the proposal received and action taken towards it.
34. Will the project require funding every year?
35. Is the project self-sustainable?
36. Has AID sponsored a similar project before? If so, get details (about which chapter, process and outcome) and
    can we use that experience?

Communication

1. Contact Information of the organization (like Address, phone #, fax, email, website (if any))
2. Contact person and his/her contact info
3. Contact person @ AID - Blacksburg and other chapter (if jointly reviewed)
4. Contact information of the person who visited the project area and met the NGO contact
5. Report about the visit
6. Put information on Project database
7. Put information on AID-VT project webpage (Proposal, Q&A, visit report, photos, etc.)
   

Intermediate results.

1. Get intermediate reports on the project before releasing more funds - mention the interval between each report
2. Evaluate results of the intermediate reports and decide whether to continue funding or not.
3. Give reasons for continuing/ discontinuing the project.

AID perspective

1. Advantages and disadvantages of funding this project
2. Total amount to be raised for this project (if any)
3. Time available for raising funds
4. Any visit to the site required, if so when and why.